Creating Structured Agendas with Productive MinutesCommunication - Written

Introduction

This one-day course focuses on equipping participants with the skills to create effective structured agendas and take comprehensive, productive meeting minutes.

By mastering these essential skills, participants will enhance meeting efficiency and ensure valuable discussions are documented for future reference.

Key Takeaways

Upon completion of this workshop, participants will be able to;

• Understand the purpose and benefits of structured agendas.
• Learn techniques for active listening and note-taking during meetings.
• Develop the ability to create and execute effective structured agendas.
• Gain proficiency in taking, formatting, and distributing productive meeting minutes.

Who Should Attend

This program is designed for executives, team leaders, supervisors, project members, secretaries, managers, and professionals from various industries seeking to enhance their meeting management and documentation skills.

Programme Outline

Module 1: Introduction to Effective Agendas

• Purpose and benefits of structured agendas
• Common pitfalls to avoid in agenda creation
• Techniques for active listening and note-taking

Module 2: Elements of a Successful Agenda

• Key components: Objectives, topics, time allocation, participants
• Prioritizing agenda items for maximum impact

Module 3: Techniques for Time Management

• Setting realistic timeframes for agenda items
• Strategies for keeping discussions on track

Module 4: Taking and Formatting Productive Meeting Minutes

• Structuring and formatting meeting minutes for clarity and usefulness
• Etiquettes in recording using electronic devices
• Distributing and archiving meeting minutes for future reference

Module 5: Facilitation and Engagement Strategies

• Techniques for engaging participants
• Handling challenging situations

Module 6: Case Studies and Practical Exercises

• Analyzing effective agendas and meeting minutes
• Hands-on exercises in agenda creation and minute-taking

Methodologies

The course employs a dynamic blend of engaging methodologies, including interactive lectures, group discussions, brainstorming sessions, and real-world case studies. Participants will have the opportunity to practice learned concepts through hands-on exercises. This diverse approach ensures a thorough understanding of agenda creation and productive minute-taking, creating a highly interactive and practical learning environment.

Trainer Profile

Lawrence Poh graduated with a degree in Economics and Japanese Studies from the National University of Singapore. He is a Fellow with the Association of Chartered Certified Accountants, (FCCA), a member of the Institute of Singapore Chartered Accountants (ISCA), an Accredited Tax Practitioner (ATP) and a member of Singapore Institute of Directors (SID). He has bagged with him more than 20 years of field experience in accounts, finance, human resources, information technologies and training.

He is ACTA certified and Master in Applied Linguistics at National Institute of Education, Nanyang Technological University.